I am not a consultant but found this subreddit after a search online so thought it would be a good place for this question.

1) How many emails do you get a day?

2) How do you manage them all?

I saw one guy said he was getting around 200-250 per day. That to me just seems entirely unmanageable. Seriously, how does anyone do an actual job when they are just getting bombarded by that number of emails. Even if many can be filtered out it's still an insane number. If you had a day or two off in the week you'd come in to 500 emails potentially.

For me:

1. I get around 30-40 per day, but only around 20 would be for me

2. Quite easy to manage that number. I have started to force myself to shut down Outlook around 11am - 3pm so I don't get caught in the trap of just replying to email after email and then just seeing more arrive.

One of my biggest bug bears is people sending needless emails. I tell some members of the team "don't send it, say it" - that refers to something like "Does anyone have any thoughts on what time we should do ABC?" which is something that you could easily just talk about for 3 minutes and resolve.

How large is the company you work for and on average how many emails do you get a day?

220 employees and two people in HR, including myself. I feel like we get on average around 35-40 emails a day (sometimes more, sometimes less).

I don't think I'm alone in this, but even though we have a ticketing system and we have an instant message system, I end up on a ton of email chains, forwards, CCs, direct messages and so on. My guess is maybe 1-5% of these are actually relevant to me. Out of curiosity I checked Office 365's report section and was able to see that in the past 30 days I received 5712 emails. Works out to over 250 per work day.

My opinion is that this is way too many emails for 1 person to receive and that it is a distraction from more important tasks. My boss disagrees (he receives more than me). What are your thoughts and how many emails per day do you receive?

Feel free to cite a range (30-75 etc)

Hi everyone! So I support our CEO and his inbox is absolutely insane. He's getting like 400-500 emails every single day and at least 200 of them are vendor newsletters, conference invites, industry updates, partner announcements, etc. All from legit companies so they're not spam, but they're burying the actual important stuff.

We tried Outlook rules but he complained they were blocking things he wanted. Then we tried manually moving senders to folders but every exec wants different things so what works for him doesn't work for our CFO or VP of Sales. Now I'm basically triaging his inbox for 2 hours every morning just sorting through promotional garbage.

Is this just the reality of executive email or is there a better way to handle this? Our IT team says "just use the promotions folder" but that doesn't learn what he actually cares about vs what he doesn't.

Genuinely interested into roughly how many emails people tend to send per day?

Most of my emails are pretty specific, detailed and bespoke and I probably average around 25 emails a day. There are of course a whole bunch of Teams messages and action items outside of the email inbox, but sometimes I do feel like I should be rattling off more emails. I very rarely send emails from the phone/ app unless they're really casual ones.

Really interested to find out what others do/ think.

title. as someone in a team of 25 people that cold call 200+ times a day, I'm wondering, how many cold calls do you guys take? (ceo's or high level execs alike)

My cousin has recently launched her advertising business and I am thinking of helping her set up cold email campaigns.

But I work with a business and I know that we receive 100s of cold emails every single and we have NEVER responded anyone because most cold emails are like boiled rice ~ no flavour , very bland.

i am curious , how many cold emails do you receive everyday and what will make you respond to a cold email? if at all.

I'm wondering how many of your CEOs don't read emails or check their inboxes? We have a leader of a small organization and they don't look at emails at all.

So I was told in my first interview that the CEO gets hundreds of emails a day. I know it would take me hours to go through it even using the Eisenhower matrix. What's your established routine for triaging the inbox with efficiency and accuracy?

Curious. I work in DCM at a top BB and get 400-500 emails a day. Internal stuff, client requests, investor questions, etc.

I was catching up with a buddy to works in LevFin at another bank and he said he only gets ~50.

What do you do / how many emails do you get?

executive assistant managing email for our ceo plus 4 vps. that's roughly 500+ emails daily across all accounts. learned some hard lessons about what works at scale.

what we tried first: manual sorting and forwarding (unsustainable), shared gmail accounts (security nightmare), complex filter systems (broke constantly)

the breakthrough: realized most executive email problems aren't about organization - they're about signal vs noise. executives don't need better folders, they need fewer irrelevant emails.

what actually worked:

bulk cleanup: inbox zapper for quarterly maintenance across all accounts. finds subscription bloat that accumulates from conference signups, newsletter subscriptions, etc. saves about 6 hours of manual work per quarter.

vip lists: every executive has a whitelist of 20-30 critical contacts that bypass all filtering

delegation rules: anything that can be handled by someone else gets forwarded immediately with context

time blocking: email processing happens 3x daily, not continuously

results after 6 months:

• 60% reduction in "urgent" emails that weren't actually urgent

• executives spend 45min less daily on email

• missed critical communications dropped to zero

• my sanity improved significantly

what didn't work:

• trying to teach executives better email habits (lost cause)

• over-complicated folder systems

• ai-powered email sorting (too many false positives)

biggest lesson: prevention beats organization. stopping unwanted emails is 10x more effective than sorting them efficiently.

the email cleanup tool's interface looks like it's from 2015 but it handles multiple accounts well. sometimes boring tools are the most reliable.

anyone else managing multiple executive calendars/emails? what systems work for you?

I was speaking to my non-corp friend who could not believe I receive between 50-80 emails each day on average.

For context I work a standard corporate role with a mix of internal and external emails direct to me.

Is this a normal amount or am I just delusional?

On average, a CEO spends approximately 2.6 hours per day handling emails. This not only affects their efficiency but also takes away valuable time from high-impact activities like strategic planning, decision-making, leadership and team development, external relations, innovation, talent acquisition, and crisis management.
Here's an article on why CEOs will need an AI email assistant to stay on top.

I’m just curious how many emails you get each day. I’m not talking about the random/garbage emails that you can just ignore/file away. I’m talking about emails that you actually need to respond to or take action on?

At my current company (I’ve only been here a few months), I get at least 70 emails a day that I have to respond to. Some days, it’s over 100! I’m so sick of it. At my last job, I responded to maybe 25-30 emails on a busy day. But nowhere near the amount I get here 🙄

Just started as a supply planner for fmcg manufacturer im on my 65th sent email with 3 hours left in a 10 hour shift that i get paid 7.5 hours for.

Asking this just for fun. Currently got 5 mins left on my 12 minute lunch break before I get back to to answering all my urgent emails that were due 20 mins before they sent the email.

This may be the most non-sysadmin post I've ever made here, but I need the advice.

My CEO has a hard time managing his email. We're about 2000 people. He gets a lot of "spam" ¹, sales stuff, and things he is CC'd on that really don't need his attention.

I want to help him with this so he can be more effective. In roles at larger companies, the executives had a "public" email accounts that the employees and the public could email, and a trusted executive assistant would vet the email and forward what was needed to their "secret" email address.

He isn't going to have an executive assistant; its a non starter. Are there any tools out there that can help with this?

¹ He does not actually get a lot of spam. We have filters at the email gateway, the router, and of course the mail server. The "spam" is from companies that he registered with or interacted with in some way. I am training him to unsubscribe.

TIA

So CFO comes to me wanting to review a remote users sent email as a way to determine whether or not they were working that day. I'm trying to surmise how I can review the users sent email and then process that into # of emails sent per day and # of days without emails.. OMG my head is spinning.

first thought, change user's password, create outlook profile, download all email, then export sent items to csv for working with Excel to sort by day...

I'm happy (even thrilled) to hear any other ideas on this... Please.